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Party Planning

Show Party TipGreat parties don’t just happen. Events like banquets, weddings, and conventions call for careful planning and a crew committed to your success. That’s why event planners, caterers and hostesses rely on Party Personnel.

We bring high quality service to the table.

Need help on what bar supplies to purchase and how many staff you’ll need for your event? Here are some tips to guide you through the process.

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Tongue-tied for a wedding toast?

How to Staff Your Next Party

Formal Dinner
(10-12 Guests per table)
Minimum: 2 Servers per 3 tables
Standard: 1 Server per table
Premium: 1 Server per table plus 1 Runner per 2 tables
1 Floor Captain for every 5 tables

Beverage Service
Minimum: 1 Bartender per 100 guests plus 1 Barback for every 2 bars
Standard:  1 Bartender per 50 guests plus 1 Barback for every 2 bars
Premium:  1 Bartender per 25 guests plus 1 Barback for every 2 bars

Buffet
Based on 8-foot table with 2-3 items served by staff
1 Server per item served
1 Runner per buffet table
1 Server per 25 guests for dish and glassware
1 Server per 50 guests for disposable dishware
1 Floor Captain per 100 guests

Tray/Passed Appetizers
1 Server per 25 guests
1 Busser per 25 guests

Show Party Tip Interested in learning more about bartending and drink recipes?
Click the party tip to the left for more information.

Liquor and Supplies Lists
Lists are based on 100 Guests

Hard Liquor (1 Liter Size)
2 Vodka
2 Gin
2 Scotch
1 Light Rum
1 Bourbon Whiskey
1 Scotch Whiskey

Optional Liquor
1 Tequila
1 Brandy
1 Amaretto
1 Kahlua
1 Bailey’s
1 Cognac
1 Grand Marnier

Garnishes and Ice
12 Limes
12 Lemons
1 Jar Olives
1 Jar Onions
1 Jar Maraschino Cherries
300 Cocktail Napkins
300 10-oz. Tumblers
100 Stir Sticks
150 Pounds of Ice

Note: Additional ice needed if you are serving blended drinks (such as margaritas). Or chilling beer or wine on ice. During the summer months increase by 25%.

Wine and Beer
4-6 Bottles White Wine
1 Bottle White Zinfandel
4-6 Bottles Red Wine
1 Case Regular Beer
1 Case Lite Beer

Soda and Mixers
1 Case Coca Cola or Pepsi
1 Case Diet Cola
1 Case 7-Up or Sprite
1/2 Case Diet 7-Up or Sprite
8 Bottles Tonic
12 Bottles Club Soda
1 Case Sparkling Mineral Water
3 Bottles Ginger Ale
1 Small Bottle Grenadine
1 Small Bottle Dry Vermouth
1 Small Bottle Sweet (Red) Vermouth
1 Bottle Sweet and Sour Mix
1 Bottle Triple Sec
1 Bottle Bloody Mary Mix
2 Quarts Orange Juice
2 Quarts Cranberry Juice
1 Quart Grapefruit Juice
1 Small Bottle Rose’s Lime Juice
4 Pitchers of Water

Note: More Sweet and Sour needed if serving Margaritas) 10-12 Ounce bottles/cans preferred over plastic larger liter bottles which go flat more quickly after opened.

 

Show Party TipParty Personnel staff with James beard award-winning chef, Jasper Miabile, Jr., owner of Jasper's in Kansas CityParty Personnel servers and bartenders are professional, well trained, enthusiastic and friendly. These traits have earned us the reputation of providing the best wait staff in town. We also have the highest dependability rate in the metro area.

If you’re ready to learn more or schedule a consultation for your next event, please call (913) 451-0218

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